Created by [ Rowan Dempster] on Dec 27, 2019
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[NOTE:] If you're purchasing electrical equipment, you MUST make sure that it is CSA approved. This is especially important for any pieces that could harm anyone on the team. i.e. Fume extractors, Power Supplies, Batteries, etc. CSA is a Canadian standard, and if you're ordering from the US instead of a local supplier, chances are that it won't be approved. Focus on grabbing electrical equipments locally when possible. Approved alternatives to CSA are: https://www.esasafe.com/electricalproducts/marks
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Step1:
Before processing please confirm that the Purchase Order has been
approved and signed by a team captain.
Step2:
Please confirm that the items requested match with the links provided
and that the team member has made it clear what it is they are
purchasing.
Sometimes there will be different lengths, sizes, or types of an item
Step3:
Fill in the current sponsors column using the information found in the
Current Sponsors Sheet
Sheet will be shared with you on OneDrive and another copy is
accessible at the link below
https://docs.google.com/spreadsheets/d/1RDHZ9cx8LYGqVBWIA_EriCj7hqBZquye9Dzw4UFtf2o/edit?usp=sharing
Step4:
Fill in the purchase info on the 'Purchase Tracker':
https://docs.google.com/spreadsheets/d/10Z9u0TgYyFQSjdxAGtetuH6p19_jHDCDTz6xvnpLyVw/edit?usp=sharing
Step5:
Send email to professor Melek outlining items to be purchased and cc to
Denise. Include attachment of the signed purchase order in the email.
Please send PO as an excel file
Use WATO finance email for this– both emails will be in the contacts
Step6:
The items will be ordered by Denise and she will update you on the
purchase progress. Please update the Purchase Tracker with the
information she provides.
Step7:
Purchased item will arrive at the E5 mailroom (E5 3001). Please inform
the member that requested the item or their team once it has arrived.
Note: Not all purchases can be made through procurement. Additionally, these purchases tend to take longer than buying the item yourself. If the item is time-sensitive, the reimbursement route might be a better option.
Document generated by Confluence on Dec 10, 2021 03:58