Created by [ Rowan Dempster] on Dec 27, 2019
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[NOTE:] If you're purchasing electrical equipment, you MUST make sure that it is CSA approved. This is especially important for any pieces that could harm anyone on the team. i.e. Fume extractors, Power Supplies, Batteries, etc. CSA is a Canadian standard, and if you're ordering from the US instead of a local supplier, chances are that it won't be approved. Focus on grabbing electrical equipments locally when possible. Approved alternatives to CSA are: https://www.esasafe.com/electricalproducts/marks
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Step1:
Before purchasing, confirm with your team captain if the item should be
purchased through reimbursement (you purchase and school reimburses) or
purchase order (school purchases directly). Purchase orders (POs) are
preferred due to the processing time for reimbursements. UW pays the
invoice straight from our bank account. But if an item is urgently
needed, the item can be purchased personally and then filed for
reimbursement from our bank account.
Step2:
Fill out a Purchase Order located below:
https://docs.google.com/spreadsheets/d/1-Nv2-YdQKudxhF2rl9-peWeu8MHKa00xhRBYirPKslY/edit?usp=sharing
Remember to save as new to your desktop before filling it out
Please save as an excel file! (excel copy of PO template pinned to
finance channel too)
Please fill out the Area of Commodity section with one of the
following: Vehicle, Sensing, Compute Platform, Mapping and Routing,
Communications, Miscellaneous
The sponsorship information can be found at this
link: https://docs.google.com/spreadsheets/d/1RDHZ9cx8LYGqVBWIA_EriCj7hqBZquye9Dzw4UFtf2o/edit?usp=sharing
Step3:
Link the purchase order in the finance channel on discord, tagging both
the team captains and finance team for approval. You need to get a
"Yes" as a response from your team captain and finance to proceed with
the purchase.
Step4:
Fill in your purchase info on the 'Purchase Tracker':
https://docs.google.com/spreadsheets/d/10Z9u0TgYyFQSjdxAGtetuH6p19_jHDCDTz6xvnpLyVw/edit?usp=sharing
Step5:
If you obtain a receipt in any way, please place it in the black folder
labeled "receipts" in the non-locked black cabinet in the Bay! UW
requires physical receipts in order to process reimbursements.
Step6:
Your purchased item will arrive at the E5 mailroom (E5 3001).
Note: Not all purchases can be made through procurement. Additionally, these purchases tend to take longer than buying the item yourself. If the item is time-sensitive, the reimbursement route might be a better option. Talk to your team lead for more information.
Document generated by Confluence on Dec 10, 2021 03:58