watonomous.github.io
[ Knowledge Base : GSuite Shared Drives User Guide ]
Created by [ Rowan Dempster], last modified on Dec 27, 2019
Basic Info
WATonomous no longer uses a shared Google Drive Folder to hold our Google cloud files, we use our new GSuite Shared Drives now! All documents from the old WATO Drive Folders have been copied and migrated over to the Shared Drives.
To access the shared drive, simply go to https://drive.google.com/ and click on Shared Drives on the the left side menu.
Google's full documentation about GSuite Shared Drives can be found here: https://support.google.com/a/answer/7212025?hl=en
The different Shared Drives
Currently, WATonomous has four Shared Drives:
WATonomous Photo and Video Library
[WATonomous uses the WATonomous Photo and Video Library shared drive to store all "Marketing" photos and videos. Marketing photos are ones that we want to show off and maybe hang up on our wall. Non-Marketing photos are ones that we would not want to show off, like thousands of neural network training frames. We ]do not[ store Non-Marketing photos in the photo library, those go in WATonomous Team Drive]
[Everyone can see and edit the Photo and Video Library.]
[WATonomous Team Drive]
[Everyone can see and edit the WATonomous Team Drive. All files that are not sensitive should be stored in this Shared Drive.]
[WATonomous Leads Drive]
[Only the leadership team can see and edit the WATonomous Leads Drive. We put sensitive files (e.g. Candidate Resumes, promotion lists) in the Leads Drive.]
[WATonomous Admin Drive]
[Only WATO team admins (e.g. team captains, advisors) can see and edit the Admin Drive. We put secret information (e.g. password sheets, not for profit filings) in the Admin Drive. ]
Correct Usages
Here are some examples of what WATonomous uses our Shared Drives to store:
- WATO related Google files (Google Docs, Sheets, Slides, etc...)
- Misc large files (e.g. HD Maps, OS Images) that should not be put on Gitlab
- Machine Learning data sets
- Competition documents that we want to share with the whole team, e.g. rule set PDFs
- Report Deliverables
- Storing team related photos and videos → WATonomous Photo and Video library
- etc...
In summary: Non-technical documentation
Incorrect Usages
Here are some examples of what should not be kept on our Shared Drives:
- Source Code. That goes on Gitlab.
- Random document storage. Every document on the Drive should be relatable to the current work that WATO is doing, and should be organized appropriately (e.g. meetings minutes for the Costmap team should be in Software->Path Planning->Costmap->Meeting Minutes, not in the root WATO folder!!)
- Technical Documentation. That goes on Confluence.
Usage Tips
- Store documents in the proper places so that other people can navigate the file tree and find them easily. For example, this document is under ~/Business/Internal Affairs/Year 2/Onboarding, since Year 2 onboarding is a matter of Internal Affairs.
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Comments:
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| What about data spec files? Upload to GSuite and link to GSuite in |
| Conf? |
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| Posted by henry.wang at Jan 04, 2020 08:16 |
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| Can you give me a concrete example of a "data spec file" |
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| Posted by r2dempst at Jan 05, 2020 21:34 |
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| For example any sensor data sheets or HERE HD Map Developer Guide. |
| Are these considered "misc"? |
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| Posted by henry.wang at Jan 08, 2020 01:32 |
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| Those seem like technical documentation, so they should be referenced |
| on Conf yeah. If the files are not large (<1MB) you can store them |
| directly on Conf. If they are large (GBs) you should store them on |
| the GSuite Shared Drive and provide a link from Conf. |
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| {.smallfont align=”left” style=”color: #666666; width: 98%; margi |
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| Posted by rowan at Jan 08, 2020 20:27 |
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Document generated by Confluence on Nov 19, 2021 12:21